What we will do
Renter Relations representatives can supply you with a copy of your rental report. And if you provide us with the right documents, we can expedite any potential disputes, whether it’s about credit, civil or criminal records, and help you get approved quickly for the housing you need.
Request a copy of your rental report
What we can’t do
Renter Relations representatives don’t control the information that appears on your rental report, nor do they establish the rental policies for individual communities. While we’re eager to resolve your concerns as quickly as possible, we can’t remove accurate information that appears on your consumer report and we can’t approve your rental application.
Who is On-Site.com?
Who we are, what we do
On-Site is the first choice of rental housing providers seeking smart technology and personalized service to qualify renters for their new homes. Whether you are applying to rent an apartment, single family residence or manufactured home, your housing provider trusts us with your personal information, which we use to qualify you for a lease. Our patented process may involve researching your credit, criminal and civil court history, as well as verifying your employment, housing and banking references. Housing providers rely on On-Site for informed leasing decisions, and renters appreciate that we work to keep our communities crime free.
Facts about On-Site
- You’re in Good Hands – Over 12,000 property owners and management companies in all 50 states use On-Site. Be it a loft in Manhattan or a ranch-style home in California, we know how to qualify renters for all types of housing in every market.
- You’re Protected by Law – The same laws that govern access to your credit information also govern how we handle your information at On-Site. That means many controls are in place, by law, to protect your privacy. The law is known as the Fair Credit Reporting Act, or FCRA.
- You’ll Get Better Service – On-Site is available to those needing your information 24 hours a day, seven days a week. That means no waiting for your housing provider to exchange paperwork with your leasing agent to close the deal.
- We Avoid the Paper Chase Whenever Possible – We routinely shred or destroy paperwork containing sensitive information after we’ve qualified you, and we attempt to do our job without handling paper in the first place. Of course, there are times when we are required to resort to the old-fashioned paper and pen, but when this occurs, we treat the documentation with supreme care.
- We Control Access – No one can obtain any of the information in On-Site’s system unless they have a legal right to do so. This purpose must meet the requirements of FCRA, and we keep a record of everyone who views your information.
- Your Data is Secure – The way we receive data from you and your housing provider is encrypted and secure, and we protect that information with security that meets the standards of the Payment Card Industry (PCI) Security Standards Council (www.pcisecuritystandards.org).
Today’s rental application process is much like taking out a loan. Whenever you borrow money you will be asked by the lender how much money you earn and how you earn it. The lender asks these questions because it needs to evaluate your qualifications to take on new debt and then to repay the balance of the loan. So too must rental housing providers make similar inquiries, in order to determine whether you qualify to take on the obligations of a lease. On-Site’s researchers allow you to prove to your prospective housing provider that you earn income and that you have a history of being a good tenant.
The Fair Credit Reporting Act, or FCRA, regulates how On-Site handles your information. Under FCRA, we are a consumer reporting agency and subject to its requirements. We’re committed to safeguarding your privacy, and we fully comply with FCRA. That means we do many things to protect your rights as a consumer. Here are a few of the most important ones:
- We validate the identity of all users of our system before granting access to make sure they have a legal right to see the information about you.
- We require all users of our system to certify to us that you have given them clear permission to review your background, employment, income and other data. In FCRA terms, this reason is called a permissible purpose.
- We will provide you, free of charge, a copy of any rental report that we have created about you. You can request the report by email at firstname.lastname@example.org. If you contact us from an email address that you did not use during your rental application process, then please attach a copy of your government-issued photo I.D.
- We will investigate any information contained in your Rental Report that you believe is outdated or inaccurate. You can request an investigation by email at email@example.com.
On-Site does not send personal information obtained in connection with creating a Rental Report outside of the United States for processing. Once data leaves the U.S., the data is beyond the reach of U.S. privacy laws, which strips it of any meaningful privacy protections. The only exception to this policy is when On-Site is asked to perform an international reference verification and the information resides outside of the U.S. Even in that situation, On-Site goes to great lengths to protect applicants’ data by contacting the reference source directly via secure means. If it is necessary for On-Site to perform research in a foreign country, we release only the minimum amount of information absolutely necessary to complete our investigation, and in accordance with all applicable laws and regulations.
On-Site’s security practices begin with building and maintaining a trusted team. To ensure that your confidential information is handled appropriately, all prospective employees undergo a rigorous background check, using the same technology that we provide to our customers. Team members participate in ongoing security training and we monitor their backgrounds checks periodically.
Our webservers use 128-bit SSL encryption throughout our website to ensure information transmitted to and from our customers cannot be read by third parties. The On-Site database uses enterprise software from IBM, which runs many of the largest database applications in the world. Online sensitive data is stored physically at highly secure off-site data centers. Rental Reports are archived and accessible for 15 years, at which point they are deleted in accordance with our data destruction policy.
On-Site encrypts sensitive online records, but physical security is important too. Key fobs restrict access to our offices and provide a means of tracking entrance. Access to high-security zones is limited to authorized personnel. Security personnel and 24-hour video monitoring patrol the On-Site offices at all hours. We have a secure and PCI compliant document-shredding program provided by a certified document destruction company.
Access to our website is restricted to users with established passwords and access levels. Passwords require a combination of letters and numbers, changed every 90 days. Access levels restrict a given user’s ability to view full details of Rental Reports. On‑Site takes care not to include sensitive data such as social security numbers in log files, and restricts the visibility of sensitive data. On-Site’s compliance requires thorough vulnerability scans and assessment by a certified third party auditor.
I was denied housing. Why didn’t you refund my application fee?
On-Site may have processed the payment for your application fee, but we don’t hold the funds. Most housing providers charge an application fee that is non-refundable, even if you are not accepted. This policy is due to the fact that they use the fee to pay for the various costs of processing your application to see if you meet specific leasing criteria. If you don’t meet the criteria, those costs were still spent. Please contact the housing provider for details on their specific policy.
Does applying for rental housing harm my credit score?
For most renters, the answer is no. When you apply for an apartment, you authorize On-Site to ask or “inquire” for a copy of your credit report. Some credit scoring models take into account such an inquiry when evaluating your creditworthiness (On-Site’s renter score, however, does not).
If you have suboptimal credit, few accounts or a short credit history, an inquiry may be viewed negatively since you are attempting to take on a debt obligation that you do not have a history of managing responsibly. Statistically, large numbers of inquiries equate to greater risk: people with six inquiries or more on their credit reports are eight times more likely to declare bankruptcy than people with no inquiries. For those individuals who might feel some effect, one inquiry would take six or fewer points off a typical credit score.
Does applying for multiple apartments harm my credit score?
Most credit scores have a built in exception for “rate shoppers,” and will consider all inquiries within a 45 day period from the same type of company—mortgage, auto loan, student loan—as if it were a single inquiry. And recently, FICO and other credit scoring companies will now apply this same rate shopping exception to applications for rental housing, such as those processed by On-Site.
What’s a hard inquiry vs. a soft inquiry? Which type does On-Site make?
Hard inquiries count when a potential creditor is reviewing your credit report because you’ve applied for credit with them and gave your authorization for one-time use of the report to make a decision. These inquiries include credit checks when you’ve applied for an auto loan, mortgage, credit card—or rental housing such as through On-Site.
Soft inquiries occur where you’re checking your own credit, applying for a job or from companies periodically monitoring your credit because you already do business with them. These inquiries are not a visible part of your credit file when it is viewed by anyone other than yourself or a credit monitoring service, so it’s impossible for a soft inquiry to have any impact on your credit score.
If I cancel my application and later change my mind, can I use the same rental report?
Sure, but only if your original application was submitted within 30 days. If this is the case, we are able to reactivate it and qualify you to rent at no additional charge to you. However, if 30 days has elapsed, the information contained in your rental report will have become outdated, and you will have to submit a new application and pay the associated fee so that On-Site can generate a new report.
If I cancel my application at one housing provider, can I transfer it to another one that uses On-Site?
Unfortunately, you must submit an application and pay the associated fee for each individual housing provider. We cannot transfer applications because each housing provider has its own unique leasing criteria, bundle of products and level of due diligence that it requires On-Site to perform, so the resulting rental report is tailored to their needs alone. We are further restricted by the credit bureaus from sharing your credit report with a different recipient without a separate inquiry.
Why is On-Site Manager Inc. appearing as an inquiry on my credit report?
On-Site is a vendor to the apartment industry and one of the services that we offer is resident qualification. The line item on your credit report noting an inquiry from “On-Site Manager Inc.” indicates that a housing provider we service submitted a credit inquiry about you using our software.
If you feel that this inquiry was made in error, first answer these questions:
- Did you apply to an apartment, potentially the apartment you’re currently living at, around the time of the inquiry?
- Did you sign as co-signor/guarantor for anyone else’s application around the time of the inquiry?
- Was your lease up for renewal around the time of the inquiry?
- Did you apply for employment at an apartment around the time of the inquiry?
If you answered yes to any of the above questions then in all likelihood a housing provider we service submitted a credit inquiry about you using our software.
If you answered no to all of the above questions then you may dispute the inquiry by submitting a written request with a photocopy of your government-issued ID to On-Site Renter Relations. Qualifying forms of identification include but are not limited to: passport, driver license, state ID, military ID, and social security card.
How do I request a copy of my screening report?
If within the last 60 days you’ve been denied housing or have had any other adverse action taken against you based on information furnished by On-Site to the housing provider at which you applied, you are entitled to a free copy of your screening report.
You may request your free screening report by:
- Contacting the housing provider at which you applied.
- Submitting an online rental report request.
- Calling On-Site Renter Relations at (877) 222-0384.
- Faxing a written request along with a copy of your government-issued photo identification to (888) 774-0144.
- Mailing a written request along with a copy of your government-issued photo identification to Renter Relations, 307 Orchard City Drive, Suite 350, Campbell, CA 95008.
You are also entitled to a free copy of your credit report annually from each of the nationwide credit reporting companies: Equifax, Experian and TransUnion, which you can obtain from www.annualcreditreport.com, the only official source for the free credit report to which you’re entitled.
How can I dispute information contained in my screening report?
If you’re an applicant and you believe that information contained in your screening report is inaccurate or incomplete, please contact On-Site Renter Relations by:
- Emailing the consumer dispute form form along with supporting documentation to firstname.lastname@example.org.
- Calling On-Site Renter Relations at (877) 222-0384.
- Faxing the completed consumer dispute form along with supporting documentation to identification to (888) 774-0144.
- Mailing the completed consumer dispute form along with supporting documentation to Renter Relations, 307 Orchard City Drive, Ste. 350, Campbell, CA 95008.
How can I remove the social security number warnings on my screening report?
Social security number warnings can only be removed by contacting the credit bureau that is reporting the warning directly.
For further information please contact the applicable credit bureau(s).
Is the rental score I received from On-Site the same as my credit score or FICO score?
The term “credit score” sometimes refers to your FICO score, a number designed for banks and other lenders to aid in determining your loan suitability. Generally speaking, the higher your score, the more money you can borrow and the less you will pay for the loan. We do not use the FICO score to determine your rental score, but the data used to determine your FICO score may be shared with the data used to determine your rental score. Click here to learn more about your rental score.
How is the rental score I received from On-Site determined?
Your rental score can result from information found in your credit report, criminal history, references and application data. Such information may include your history of paying bills & rent, the accounts you have, collections & delinquencies, income and debt. Click here to learn more about your rental score.
What can I do to improve my rental score?
Your rental score may change if the underlying information it is based upon changes. To improve your rental score, concentrate on paying your bills on time and removing any incorrect information. Your chances of approval should also improve if you apply for an apartment with lower monthly rent. Click here to learn more about your rental score.
I was filling out an online application but wasn’t able to complete it. I then started a new online application and received a warning for duplicate information and that my credit card may be charged twice. Why is this?
For security reasons, you have a limited amount of time to complete the application (20 minutes per page) and the application was timed out. Contact the apartment community you applied at to complete the application.
Which applicant type am I? Individual, corporate, occupant, dependent or guarantor?
- Individual — the primary resident(s) that will be physically living there and responsible for rent.
- Corporate — the name of the business on a corporate lease.
- Occupant — a minor or adult that will be physically living there but is not responsible for the rent; different screening guidelines may apply.
- Dependent – a minor that will be physically living there.
- Guarantor — an adult that is not physically living there but is responsible for rent if the resident defaults; different screening results may apply.
Why does my credit card statement indicate that I was charged twice?
Some online banking statements will show multiple transactions – usually one is an actual charge and the other is a hold. The hold will disappear from the statement. If you receive an actual monthly statement with duplicate charges, please contact us.
Who do I contact with questions about my billing?
Contact our billing department directly at (866) 923-5209 or email@example.com.
How do I cancel my application?
Contact the property to which you applied and let them know that you wish to withdraw your application.