On-Site 2014 User Retreat Rewind: CloudFile as a Platform

CloudFile has come a long way.

Since its introduction a little over a year ago, the product has grown in leaps and bounds from cloud-based file management solution to full-on leasing platform.

During his presentation on “CloudFile as a Platform” at this year’s User Retreat, On-Site Director of Design Randy Jones stressed, “CloudFile is collaborative platform, not just a file cabinet in the sky.”

Truth be told, CloudFile has always excelled at keeping your files safe and sound in the fluffy, white embrace of the virtual cloud, but the fact of the matter is that it can do so much more.

To demonstrate CloudFile’s collaborative prowess, Jones presented four scenarios common to leasing offices across the country. Each scenario highlights what Jones referred to as the “three essentials of collaboration,” with those essentials being:

  • Public upload
  • Public download
  • Notification

By applying the three essentials, CloudFile can be used to foster collaboration and get work done faster and easier than ever before.

Ending the move-in melodrama

In the first scenario, Randy demonstrated how CloudFile could be used to expedite the application process. Renters are typically asked to provide a lot of different documents—so much so that the application process itself actually becomes a deterrent to applying. But that’s where CloudFile comes in handy.

Income Verification

The leasing agent emails out an upload link, allowing the applicant to add things like pay stubs and tax returns to CloudFile. Once that happens, the leasing agent receives an email notification that there are new uploads to review.

Renters Insurance

The same applies to renters insurance. And unlike traditional email or fax communication, CloudFile is completely secure and affords managers a high-degree of visibility over the application process.

Beancounters rejoice!

“Part of what makes CloudFile such an amazing collaborative tool is its versatility,” said Jones.

CloudFile certainly has versatility in spades. Jones made his point by showing how CloudFile can go beyond the leasing office and help administrative staff get their jobs done too. For instance, the accounting team can email dedicated upload links to vendors (e.g. plumbers, painters, landscaping, etc.) and, in turn, vendors can upload invoices directly to CloudFile.


HR in a Jiffy

Jones used his third scenario to show how CloudFile can help HR managers stay on top of annual employee reviews. When review time rolls around the HR manager can share the review form with an employee, the employee downloads the form, fills it out and uploads it back into CloudFile. Finally, the HR manager receives notification that the review form has been uploaded to CloudFile and the CloudFile circle of life is complete.


Calming the move-out mayhem

If that wasn’t enough to make the case for CloudFile as a collaborative platform, Jones presented one final scenario that showcased CloudFile’s ability to bring vacant apartments back onto market faster by streamlining the move-out process.


In this scenario Jones showed how a leasing agent could store move-in photos and checklists in CloudFile and share them with the renter via a download link. When the lease is up and move-out time comes along, the leasing agent and the renter can each go back to CloudFile and retrieve the move-in documents and go through the checklist together. No funny business here.

Summing up, CloudFile incorporates the three essentials of collaboration (i.e. public upload, public download and notification) to take collaboration to a whole new level. In fact, you could say that CloudFile takes collaboration to cloud nine.

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For more about On-Site’s 2014 User Retreat: